Request for Proposal
Citywide Convention Shuttles

Citywide Convention Shuttles

When you have hundreds of attendees to get from multiple hotels to a convention center and back again.

Moving guests with scientific precision

SEAT Planners pioneered the scientific approach to planning and designing your citywide or multi-hotel shuttle program. This includes:

  • determining the appropriate number and size of the vehicles for your program
  • selecting the best route to avoid road closures, street repairs and heavy traffic patterns
  • liaison with hotels included in the program
  • liaison with local authorities as needed
  • using our extensive experience and expertise, design the ideal frequency of shuttles

To design your shuttle program, we will need to know:

  • dates and frequency desired (peak/off-peak)
  • the number of people attending your event
  • the hotels you will be using
  • the itinerary of events
  • other transportation options being offered, perhaps by sponsors

Each route is staffed with a curbside coordinator to warmly welcome and count each guest. This attention to detail allows us to anticipate any problems and communicate regularly with the client.

Sit back and Enjoy the Ride

After 30 years of providing shuttle transportation in events and conventions, SEAT Planners knows exactly what customers want and need. Our philosophy is to provide exceptional service and reliable transportation while ensuring that our clients never think twice about schedules, vehicles or routes.

We take care of every detail so all our guests have to do is go along for the ride. Our philosophy is backed by our turnkey approach to operating citywide shuttles, a clear analysis and strategic plan for each shuttle program and a post-event analysis.

Our Promise



The logistics of your program are carefully analyzed.



Every member of our team, whether in the office or on-site, is there to warmly and professionally serve you.



Our track record shows that the formula works time and again.

Trusted By

The Foundation has used SEAT Planners for a number of years in numerous locations and we’ve consistently been pleased with their service. They are very knowledgeable, have offered cost saving strategies, and have always been very responsive to our needs.

  • American College of Physicians
  • International Foundation of Employee Benefit Plans
  • sharp
  • Cedars Sinai Medical Network
We look forward to being of service.
Call us at (888) 237-9434 or online using the Contact Us page.
Submit an RFP
or call (888) 237-9434

Contact us

Headquarters Office
311 Fourth Avenue, Suite 509
San Diego, CA 92101
Ph: (888) 237-9434
Fax: (619) 237-1368

Gulf States Office
4747 Research Forest Drive, Suite 180-401
Houston, TX 77381
Ph: (888) 237-9434
Fax: (936) 588-4852

© SEAT Planners | site by nuphoriq